Incoming Exchange

Please submit your application for an exchange semester or year in 2025-2026 by the following dates:

• Fall semester: April 20, 2025
• Spring semester: October 20, 2025

You can participate in an exchange at TSM only if your home university has a partnership with TSM.

Priority must be given to the International Office of UT Capitole receiving an email confirming your nomination by your home university. You can then begin your application to our university.

Your home university must send your nomination to TSM by email to UT capitole at incomingstudents@ut-capitole.fr :

• By April 15 for exchange in the fall semester (first semester)
• By October 15 for exchange in the spring semester (second semester)

After confirmation, you will receive an email from the same address, including a link to apply via the MoveOn platform.

Please submit your complete application along with the required documents before the deadline.

Your application must be submitted via the platform MoveOn. For any inquiries regarding your online application, please contact the UT Capitole International Office.

1. The UT Capitole International Office will send you a link by email via the online application MoveOn:
   • Before April 20 for exchange in the fall semester (first semester)
   • Before October 20 for exchange in the spring semester (second semester)
      
2. Log in via the MoveOn application platform and fill in your profile.
    
3.  Fill in the online application and submit it : 
   • Read carefully the instructions on page 1

Here are the required documents for your online application : 

• ID picture (not an ID card) 
• ID card
• Academic transcripts of records of the last 2 years (in English or in French) 
• Proof of English language proficiency (B2 level minimum) if you will follow courses in English
• Proof of French language proficiency (B2 level minimum) if you will follow courses in French 
• A Learning Agreement, with the "Before Mobility" section completed and signed by you and your home university.

Submit and validate your application (if not, your application will not be reviewed)

A learning agreement will contain the study plan of your exchange. It is a mandatory document that will be constructed with your home academic advisor in your home university.  

On your learning agreement, you will indicate the courses you will follow at in TSM.

This document is divided into two sections : 

"Before Mobility" section of the Learning Agreement

You indicate the courses you wish to take at TSM. This part must be signed before your arrival at TSM.

Two signatures are required for the Learning Agreement "Before Mobility" when submitting your MoveOn application:
You and your home university’s academic advisor must sign the Learning Agreement "Before Mobility".

UT Capitole must receive your Learning Agreement "Before Mobility" within the following deadlines:

• Autumn semester: students must have their Learning Agreement signed by their home university before mid-May. TSM signs the Learning Agreements between June and July.
• Spring semester: students must have their Learning Agreement signed by their home university before mid-November. TSM signs the Learning Agreements in December.
   

"During Mobility" section of the Learning Agreement

You indicate the final list of courses you will attend and complete during your exchange. Changes to your initial Learning Agreement may be made. This section must be signed after your arrival at TSM by your TSM academic advisor.

The list of courses and the number of ECTS you must complete per semester and per year will be determined with your home university. They must be related to your field of study.

However, TSM requires that:

• for one semester: you must not exceed 30 ECTS
• for an academic year: you must not exceed 60 ECTS

Your home university determines the courses you must take during your exchange at TSM. For any questions, please contact your TSM coordinator at incoming@tsm-education.fr.

If you have questions regarding teaching methods, course content, or difficulties with a particular course, two TSM academic advisors are available to help you:

• Professor Sarah BOUJENDAR – Professor of Human Resources
• Professor Bastien DAVID – Professor of Accounting

They will be the signatories of your Learning Agreement “During Mobility.”

Your course list may change upon your arrival at TSM due to:

• limited availability in some courses
• timetable clashes with other courses on your list
• courses you ultimately no longer need to complete

You can make modifications to your document in the ‘During Mobility’ section after your arrival at TSM.

Please inform your TSM coordinator as soon as possible if you are aware of any potential changes before your arrival.

These aspects below are important to consider when choosing your courses.

Course selection: levels and rules to follow

• Level restrictions:
  • Undergraduate students cannot choose Master’s courses.
  • Master’s students (BSc 4, Licence 4, Master 1 or Master 2) cannot choose undergraduate courses.
• Limited seats per course:
  The number of places per course is limited. Enrollment in a course must be done with your TSM coordinator: incoming@tsm-education.fr.
• Attendance and assessment:
  Attendance at each class session is mandatory due to continuous assessment. You will be graded based on:
  • your presence at each session
  • assignments or tasks required for certain sessions, such as group work, exercises, mid-term exams, presentations, etc.

At TSM, the most common grading methods are:

• Generally, more than 50% of your final grade comes from the final exam
• Generally, less than 50% of your final grade comes from continuous assessment

It is recommended not to miss more than 2 sessions per course..

Types of courses at TSM 

Modules consisting of lectures only (Cours Magistraux - CM):

• Both theoretical and practical assignments will be required.
• Attendance is mandatory.
• Assessment will be based on both a final exam and continuous assessment.

Modules consisting of lectures (CM) and tutorials (Travaux Dirigés - TD):

• Often used for large classes, with the main teaching language being French.
• Lectures cover the theoretical content of the course.
• Tutorials are practical sessions where you apply what you learned in lectures.
• Students are divided into smaller groups for tutorials.
• Assessment will be based on both a final exam and continuous assessment.

Important:
Attendance at all types of courses is mandatory to achieve a good grade at the end of the semester!
As an exchange student selecting courses from different programmes, you may encounter timetable clashes.

You may choose courses in other faculties of UT Capitole if your home university has a partnership with the respective faculty.

For any questions or further information, please contact:

• Valentine LIORET – Faculty of Economics: valentine.lioret@tse-fr.eu
• Alejandra MARTINEZ – Faculty of Law, Faculty of Administration and Communication, and Faculty of Computer Science: welcome-ut1@ut-capitole.fr

If you want to improve your French and earn credits at the same time, UT Capitole offers beginners, intermediate and advanced level French language courses. 

French courses are organised by the Department of Languages and Cultures:

• General French courses (all levels): 3 ECTS
• Specialised French courses: 2 ECTS

Places are limited. These courses are not managed by TSM.
To enrol in these courses, you must complete a form before the deadline set by the Department of Languages and Cultures (form not yet published).

After your MoveOn online application has been approved by the International Office of UT Capitole, you will receive your acceptance letter by email:

• Autumn semester: from mid-May
• Spring semester: from mid-November

Depending on the processing time of applications, your acceptance letter may be sent later than the dates indicated above.

If you wish to cancel your mobility at TSM, please inform us by email as soon as possible.

Check the 2025-2026 academic calendar

You should arrive at the beginning of the Welcome Week. See the section ‘Your first days at TSM and in Toulouse'

As a non-european or a UK student, you need a visa to study at TSM and more generally in France. Neither TSM nor University of Toulouse Capitole provide assistance for obtaining a visa. 

The only documents we can provide to help process your visa are the acceptance letter from Toulouse Capitole University and the acceptance letter from Crous. 
If you have any questions about visas, please contact your home university or the relevant embassy.

Our university proposes public student housing (called Crous) managed by the French government. You will be able to express your interest in Crous residences during your online application for UT Capitole.

Allocations of Crous housing will be made : 

• Starting in mid-June for fall semester 
• Starting in mid-November for spring semester

Please note that the allocations of Crous housing can be done later than the dates indicated above. This depends on how long it takes to process your application. 

As soon as the UT Capitole International Office finishes the allocation of Crous housing, you will receive one of two responses regarding your nomination to Crous:

• an acceptance letter if your allocation at Crous residence has been approved.
  • It is possible to come before the date written on your Crous acceptance letter.
• an email that will inform you about the rejection of your allocation at Crous.

If you've been accepted, Crous will email a hosting proposal. To rent a room, you have to validate this hosting proposal by email and to fill an online rental form:

• When you finalise your rental application, you will receive a link enabling you to make this appointment.
• It is your responsibility to make an appointment for the handover of the keys, particularly in the case of early arrivals (which is possible). 
  • Alternatively, you can email the residence directly when your rental application is finalised.

All students must have valid health insurance for the entire duration of their stay in France: 

• European/EEA students must bring a European Health Insurance Card or documentation of private health insurance.
• Non-european/EEA students must have proof of private or public health insurance during their stay in France. 

A Zoom call is organised before your arrival at TSM:

• Autumn Semester: in July
• Spring Semester: in December

During this Zoom call, you will receive information about:

•  your arrival at UT Capitole and TSM
•  how to view your timetable

Welcome Week usually starts : 

• during the last week of August for fall semester
  • From 25 to 29 August 2025
• during the first week of January for spring semester
  • From 5 to 9 January 2026

Here are some events organised during that week: 

• Welcome meetings with UT Capitole and TSM
• Administrative enrolment at UT Capitole with the UT Capitole International Office
• Individual course pre-enrolment meeting at TSM with your TSM coordinator
• Campus tour
• Social activities

Upon arriving at TSM, you will need to complete an administrative registration with UT Capitole International Office in order to: 

• receive a certificate of enrolment confirming that you are a student at UT Capitole;
• obtain a UT Capitole student number and student card;
• gain access to the UT Capitole Wi-Fi network and intranet.

To do so, please bring your health insurance documents.

You will receive an appointment date by email from the UT Capitole International Office, specifying the required documents.

Upon arriving at TSM, you will need to pre-register to the courses you want to attend with your TSM coordinator. The pre-registration meetings will start on the first day of Welcome Week: 

• You will receive a pre-registration meeting invitation by email: 
  • In July for fall semester 
  • In December for spring semester 
• Your presence at this meeting is mandatory.

An analysis of course enrolment based on your "Before Mobility" learning agreement is carried out prior to your arrival at TSM. We will inform you before your pre-enrolment meeting if you are affected by courses with limited places.

If you know before your arrival at TSM that you wish to make changes to your course list, but your "Before Mobility" learning agreement has already been signed by all parties, you can still modify the "Before Mobility" section or make "learning agreement modifications."
Please inform your TSM incoming mobility coordinator of these changes before your arrival.

Why is this meeting necessary?

Upon your arrival at TSM, your course list may differ from what you included in your Learning Agreement Before Mobility due to:

• timetable conflicts
• limited places in certain courses: if this applies, you will be informed before the summer/Christmas holidays
• changes in your academic needs

This meeting will provide an opportunity to:

• pre-register for new courses if necessary
• confirm with you the courses you wish to take at TSM

To prepare for this meeting, please:

• Check the timetables of the courses you wish to take at TSM via the ADE platform.
• As attendance is compulsory at TSM to achieve a good grade at the end of the semester, it is recommended to change courses if more than two sessions of a single course clash with other courses.
• Prepare a second course list if you are affected by timetable conflicts or limited course availability.
• Choose a tutorial (TD) group if you have selected courses that include both lectures and tutorials.
• Select a TD group that clashes the least with your other courses (there is no difference in content between groups).

However, if you know before your arrival at TSM that you wish to modify your course list, but your Learning Agreement “Before Mobility” has already been signed by all parties, you may still change the “Before Mobility” section or the “Learning Agreement changes”:

Please inform your TSM Incoming Mobility Coordinator of these changes before your arrival.

Check your timetables via the ADE platform.

When are timetables finalised at TSM?

• Autumn Semester: From mid-August
• Spring Semester: From mid-December

Some timetables may not be completely finalised after the semester begins.

How and when to access the ADE platform

Request instructions for using ADE by email from your TSM coordinator.

A Zoom tutorial will be offered before your arrival to show you how the platform works.

Check your course schedule before your pre-registration meeting at TSM

If more than two sessions of a single course clash with other courses, we recommend changing courses.

Attendance at TSM courses is compulsory to obtain a good grade!

Choose courses that clash the least with your other courses.

The ADE platform allows you to view the timetables for all TSM programmes :

As an exchange student, you may choose courses from several programmes.

If you select courses from different programmes, ADE does not display your full timetable in a single tab—you will need to switch tabs to view each programme separately.

To know which programme your courses belong to, consult the course catalogue or syllabi.

Additional information

• Some courses consist of lectures (CM) only.
• Others include both lectures (CM) and tutorials (TD).
• Tutorials are practical sessions where you apply what you learned in lectures.
• Students are divided into small groups.
• For courses with both CM and TD, choose a TD group that fits your schedule best.
• Once registered in a TD group, you cannot switch groups.

Tips:

• Create a personalised timetable in Google Calendar to easily see if there are any clashes.
• Keep checking each course timetable until the end of the semester, as TSM timetables can vary week to week.
• If you are affected by clashes, inform the lecturers by email as soon as possible, or during the first session of the relevant course, indicating which dates are affected.
  • Ask whether they plan to schedule any graded work on the conflicting dates.

If your home university has a partnership with other faculties of UT Capitole, you can attend courses in other faculties. 

To attend courses in other faculties, you must register by emailing the relevant coordinator : 

• Faculty of Economics: Valentine LIORET – valentine.lioret@tse-fr.eu
• Law, Administration, Computer Science: Alejandra MARTINEZ – welcome-ut1@ut-capitole.fr

Please, contact the relevant coordinator to know if you are eligible to attend the relevant course. Once you are registered, please inform your TSM coordinator. 

Once you will be pre-registered for a course, you will be able to try it out.

This is an Excel document where you indicate the final list of courses you will take at TSM during the semester.

It must be completed and emailed to your TSM coordinator before the tutorials begin, i.e., around three weeks after Welcome Week.

The template will be sent to you by email at the beginning of September by your TSM coordinator.

Once the exam registration form is submitted, you can update your Learning Agreement.

After submitting your exam registration form, the final step is to update your Learning Agreement with your new course list (if it has changed since your arrival at TSM).

To add your course list changes, you have two options:

• Option 1: Add the modifications in the “During Mobility” or “Changes to the Learning Agreement” section of the document originally signed before your arrival.
• Option 2: Create a new Learning Agreement.

Before sending us your updated Learning Agreement, the document must first be signed by:

• you
• your academic advisor at your home university

There are three campuses at Toulouse Capitole University: 

• Anciennes facultés campus 
  • The TSM International Relation Office is located there. 
    • AF149 room (Building 19 - first floor)
  • Most of your TSM courses will take place on this campus.
    • If you do not know where a classroom is, please come to the reception desk office. 
• Arsenal campus 
  • The UT Capitole International Office is located on this campus. 
    • J104 room (Building J) 
• Manufactures des Tabacs campus 

You can find on the ADE platform in which campus will take place your course session : 

• AF + number of the classroom : the course will take on the Anciennes Facultés campus.
• AR + number of the classroom : the course will take place on the Arsenal campus. 
• M + number of the classroom : the course will take place on the Manufactures des tabacs campus.

During your exchange, you will have two email addresses:

• TSM email address: provided before your arrival, including your email and password, by your TSM coordinator.
• UT Capitole email address: provided after your administrative registration by the International Office.

Once your UT Capitole email is activated, forward all your UT Capitole emails to your TSM inbox (so you don’t have to log in to two separate accounts to check your emails)

 Check your UT Capitole and TSM email addresses and set up forwarding

Most communications and TSM course content use your TSM email address, except for the Moodle platform, which uses your UT Capitole email

Access to wifi

Once your administrative registration is completed, you will be able to access the intranet of the university and the “Eduroam” wifi. 

To find out how to access them, please refer to the student guide provided by ut-capitole, p.11, for all the necessary information.

Find all the information about wifi here

Student Health

There is a medical and social service dedicated to student health called the SIMPPS (inter-university service for preventive medicine and the promotion of health). Consultations are free of charge and by appointment.

Furthermore, if you are a student with a disability (dyslexia, ADHD, a physical disability, etc.), the university offers support and resources. For instance, you may be eligible for special arrangements for exams and/or your studies.

For more information, refer to the 'Well-being on the campus' page.

Administrative procedures outside the university

If you have questions about administrative procedures that do not concern the university, you can visit The Welcome Desk who will assist you on:

• Administrative assistance
• Accommodation assistance
• Financial assistance
• Juridical assistance 

Public transportation in Toulouse with Tisseo and Vélô Toulouse

The city of Toulouse offers many ways of transportation : metro, tramway, bus, bicycle...
For more information, please visit this page dedicated to public accomodation in Toulouse.